Port Angeles School District

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Regular Meeting Minutes

04/17/2006

CALL TO ORDER/FLAG SALUTE
The Board of Directors of Port Angeles School District No. 121 met at 7:03 p.m. on Monday, April 17, 2006, at Stevens Middle School.  Proper notification of the meeting was made according to law. In attendance were Mr. Hinds, Mrs. Kelly, Mr. McClain, Ms. McLaughlin, Dr. Happe, Superintendent Cohn, and Student Representative Olivia Bailey.  The flag salute was led by Ms. Jeri Goebel.

AGENDA DISCUSSION
Dr. Cohn distributed the replacement Consent Agenda with the removal of a Leave of Absence, and the WIAA Membership.  Dr. Cohn also stated that there would be no Superintendent Report.   Hearing no objection, Mr. Hinds declared the amended agenda approved by general consent.

CONSENT AGENDA
Mrs. Kelly requested the removal of the approval of minutes from March 27, 2006 and March 29, 2006.  Mr. McClain moved, seconded by Ms. McLaughlin, to approve the amended consent agenda.  The motion carried unanimously.

Issuance of Contracts
The superintendent recommends approval to issue contracts for the 2006-07 school year to continuing certificated instructional and support staff as well as classified and certificated administrative staff.

Leave of Absence – Classified
Valerie Allard has requested a one year leave of absence beginning May 2, 2006.  She is a level II secretary at the North Olympic Peninsula Skills Center.  Ms. Allard began employment with the district on July 13, 1998.

Leave of Absence - Certificated
Laurel Kaufmann has requested a one year leave of absence for the 2006-07 school year.  She is an 8th grade specialist at Roosevelt Middle School.  Ms. Kaufmann began employment with the district on January 6, 1992.

Greg Madsen has requested a leave of absence beginning April 10, 2006 for the remainder of the 2005-06 school year. He is an 8th grade language arts teacher at Roosevelt Middle School.  Mr. Madsen began employment with the district on August 23, 2005.

Jennifer Mills has requested an extension of her leave of absence beginning April 10, 2006 through January 2, 2007.  She is a 2nd grade teacher at Fairview Elementary School.  Ms. Mills began employment with the district on August 29, 2001.

Dena Riccobene has requested a one year leave of absence beginning upon the birth of her child in September 2006 for the remainder of the 2006-07 school year.  She is a .5 FTE 2nd grade teacher at Fairview Elementary School.  Ms. Riccobene began employment with the district on August 26, 2003.

Resignation - Certificated
Annette Guinn has submitted her letter of resignation as a special education teacher at Roosevelt Middle School effective at the end of the 2005-06 school year.  Ms. Guinn began employment with Port Angeles School District on August 23, 2004.

Dolly Burnett has submitted her letter of resignation as a physical education teacher at Roosevelt Middle School effective at the end of the 2005-06 school year.  Ms. Burnett began employment with Port Angeles School District on September 2, 1976.

Roberta Jacobson has submitted her letter of resignation as a science teacher at Port Angeles High School effective April 17, 2006.  Ms. Jacobson is currently on a leave of absence.  Ms. Jacobson began employment with the District on August 29, 1997.

Amy Ristick has submitted her letter of resignation as a physical education teacher at Dry Creek and Fairview Elementary Schools effective at the end of the 2005/06 school year.  Ms. Ristick began employment with Port Angeles School District on August 29, 2001.

Karla Strutzel has submitted her letter of resignation as a speech language pathologist effective at the end of the 2005-06 school year.  Ms. Strutzel is currently on a leave of absence.  Ms. Strutzel began employment with the District on February 25, 1997. 

Barbara Wilson has submitted her letter of resignation as a 6th-8th grade drama teacher at Stevens Middle School effective at the end of the 2005-06 school year.  Ms. Wilson began employment with the District on November 9, 1977.

Anton Wishik has submitted his letter of resignation as an elementary school counselor effective at the end of the 2005-06 school year.  Mr. Wishik is currently on a leave of absence.  Mr. Wishik began employment with the District on August 31, 1987.

Resignation - Administration
Ron Spanjer has submitted his letter of resignation as assistant superintendent for human resources and elementary education effective at the end of the 2005-06 school year.  Mr. Spanjer has accepted the position of Superintendent for the Blaine School District.  Mr. Spanjer has 13 total years of employment with Port Angeles School District.

Appointment - Administration
Mary Hebert has been recommended for the position of assistant superintendent for human resources and elementary education effective July 1, 2006.  Mrs. Hebert has 26 years of employment with Port Angeles School District.

Scott Harker has been recommended for the position of Port Angeles High School principal following an extensive recruitment and selection process.  Mr. Harker has been acting as interim principal for the past 2 years.  He has 6 years of administrator employment experience with Port Angeles School District.  Five finalists were interviewed by Dr. Gary Cohn, Jeff Hinds, Michelle Reid, Scott Brodhun, Mike Frick, Karen Meyer, Jamie Valadez, Kim Coleman, Sandy Lawrence, Mary Ann Unger, Lisa Joslin, Scottie Breitbach, Becky Hall, John Henry, Barbara Gapper, Lori Esget, Scott Moseley, Ron Jones, and Tim Ochs.

Completion of Probationary Status
Michael Shore has successfully completed his ninety working day probationary period as a custodian at Hamilton Elementary School and is recommended for hire by his supervisor, Scott Brodhun, Director of Athletics, Activities, and Facilities.

Belynda Weideman has successfully completed her sixty working day probationary period as a para-educator at Roosevelt Middle School and is recommended for hire by her supervisor, Brad Boudreau, Principal.

Sallie Williams has successfully completed her sixty working day probationary period as a para-educator at Franklin Elementary School and is recommended for hire by her supervisor, Nancy Pack, Principal.

Extra-Curricular Assignments
Hillary Payne             Head Track Coach – Stevens Middle School
Bruce Rothweiler       Assistant Track Coach – Stevens Middle School
Jacob Brown               Assistant Track Coach – Stevens Middle School

Employment Authorization Temporary Hours for Balance of Current Program Year
Al Enderle – Psychologist
Patti Dunlap – Special Education Support
Jill Oakes – Human Resources Department Training

Approval of Vouchers and Budget Reports
GENERAL FUND VOUCHER REGISTER: Warrant #338921-#339154; Total = $2,422,397.32
GENERAL FUND VOUCHER REGISTER: Warrant #42756-#42787; Total = $178,451.84
GENERAL FUND VOUCHER REGISTER: Warrant #42788-#42945; Total = $248,208.83
GENERAL FUND VOUCHER REGISTER: Warrant #42946-#42980; Total = $7,304.11|
A.S.B. VOUCHER REGISTER: Warrant #5441-5466; Total = $10,418.80

Authority to Bid Paper Products
The board of directors each spring grants authority to the superintendent to initiate bidding for paper products for the coming academic year. The purchasing department, having compiled information regarding the paper product needs of the schools and departments of the district, requests at this time, and the superintendent recommends approval to begin bidding for these products for 2006-07.

AWARDS, RECOGNITIONS, AND PRESENTATIONS
Stevens Middle School
Assistant Principal Jeri Goebel, Art Instructor John Casey, Technology Engineering Instructor Paul Reed, Media Technology Instructor Rob Edwards, and Physical Education Instructor Duane Johnson provided a robust report of Stevens’ achievements in the WASL, and the efforts to tie extra-curricular electives to the curriculum covered by the WASL. 

COMMUNITY COMMENTS

  • Mr. Steve Baxter spoke about his concern about the district running the information technology department without a director, stating it would be very challenging given the dense population of technology in the district, both users and equipment.  Mr. Baxter also stated that delaying the technology levy until 2008 would make a bad situation worse.  Finally, Mr. Baxter stated his opinion that the information technology department move should be done only once.
  • Mr. Steve Pazan expressed his concerns about the proposed elimination of the information technology Director position, noting that both the near future and next several years will be impacted by this decision.

BOARD COMMENTS
Legislative Report

  • Mrs. Kelly handed out the WSSDA 2006 Legislative Summary to the board. 
  • Mrs. Kelly read aloud her statement; “I recently received public inquiries regarding the hiring practices for replacement of district administrators and I feel that the community is more sensitive to this issue due to the recent replacement of a Port Angeles City Council position.  I acknowledge that it is the responsibility of the superintendent to make a recommendation of employment appointments to the board with final approval by the board.  I was taken off guard when a parent informed me of the recent replacement of one of our assistant superintendents since I did not receive personal notification of this news before it became public.  As an elected official, I do represent the public and I feel that the entire board should discuss important decisions like these before any appointment is announced especially in light of our district budget crisis.”
  • Student Representative Bailey thanked Mr. Johnson, Mr. Edwards, and Mr. Casey, stating they were three of the best teachers she has ever had.
  • Mr. McClain provided an article on grade configurations from the School Planning Management magazine to Dr. Happe as the board representative to the Facilities Efficiency Task Force.
  • Dr. Happe reported on the progress of the Facilities Efficiency Task Force, noting a productive meeting last week with members all thinking outside of the box.

EDUCATIONAL PROGRAMS/SERVICES REPORTS
Classroom-Based Assessments
The Washington State Assessment System is composed of several broad programs: statewide standardized testing; classroom-based assessments; and assessment staff development.  Classroom-based assessments are designed to demonstrate that students have met the EALRs at the fifth, eighth, and high school benchmarks in authentic and valid formats in social studies, the arts, and health/fitness.   The district will eventually be required to demonstrate, document, and maintain a database of assessment scores for audit purposes.  Although all three assessments are currently voluntary, they will be mandatory for social studies beginning 2007-08, and for the arts, and health/fitness in 2008-09.

BUSINESS/FINANCIAL REPORTS
Enrollment Report
The district’s total enrollment for April 2006 (not including Skills Center or Running Start) is 4,062.0 FTE.  This is 139.6 FTE less than last year at this time, and 20.5 FTE less than last month.  The annual average FTE is now projected to be 4,114 or 59 FTE less than was budgeted for 2005-06.  Here is the essence of each grade band’s status:

  • Grades K-5 enrollment is at 1,714.1 FTE.  This is 40.4 FTE less than last year, 2.0 FTE more than last month, and is projected to be 1,716 AAFTE for the year (60 FTE less than budget).
  • Grades 6-8 enrollment is at 1,022.0 FTE.  This is 60.9 FTE less than last year, 11.2 FTE less than last month, and is projected to be 1,034 AAFTE for the year (27 FTE less than budget).          
  • Grades 9-12 enrollment is at 1,325.8 FTE.  This is 38.7 FTE less than last year, 11.3 FTE less than last month, and is projected to be 1,364 AAFTE for the year (28 FTE more than budget).
  • Skills Center enrollment is at 156.5 FTE.  This is 6.9 FTE less than last year, 2.6 less than last month, and is projected to be 130 AAFTE for the year (50 FTE less than budget). 
  • Running Start enrollment is at 115.3 FTE for April.  This is 6.6 FTE less than last year, 6.6 FTE less than March, representing 158 different students.

ACTION ITEMS
Policy 2255, Alternative Learning Programs, Second Reading
Mrs. Kelly moved, seconded by Mr. McClain, that the board approve the adoption of the revisions proposed in the seconding reading of Policy 2255 and accept Procedure 2255P, Alternative Learning Programs.  Motion carried unanimously.

Procedure 1240P, Board Committees, Second Reading
Ms. McLaughlin moved, seconded by Mr. McClain, that the board accept the proposed Procedure 1240, Board Committees.  Motion carried unanimously.

OTHER BUSINESS
Community Forum Report
The Fiscal Advisory Committee presented the 2005-06 report during the regular board meeting March 17, 2006.  A special meeting followed on March 20, where the principals presented proposed program changes.  Two community forums were held to provide an opportunity for direct input from the community and staff through a “round table” process.  The general public was notified of the forums through the local media.  The forums were held on April 11 at Roosevelt Middle School, and April 13 at Stevens Middle School.  The superintendent began each forum with an explanation of the forum purposes and process.  Participants on April 13 were shown a PowerPoint® presentation with information on the ‘triple threat’ the district faces: dramatically changing demographics, lack of family-wage job availability, and lack of affordable housing.  The Fiscal Advisory Committee and community members worked at tables in small groups of 4 - 6 individuals.  Each table was facilitated by a member of the Fiscal Advisory Committee.  The facilitators’ primary roles were to answer questions and lead a general discussion on the recommendations.  Each participant was encouraged to complete and return one worksheet outlining his or her priorities for expense reductions and revenue increases necessary to balance the district’s 2006-07 budget.  Participants were asked to select a variety of items totaling $600,000.  There was no obligation for participants to arrive at a consensus.  Following the small group discussions, the participants were reconvened for a report-out by table. 

An estimated 40 people, including Fiscal Advisory Committee members, board members, and district staff attended at least one of the community forums.  A total of 9 worksheets/comment cards were collected from participants (April 11 = 3; April 13 = 6).  Information from the worksheets was tallied, and the individual comments and suggestions were compiled by date, as written.  Comments were typed as they appeared on the participants’ worksheets; no attempt was made to correct spelling, grammar, check for accuracy of statements, etc.

April 11, 2006

(1)        Consider 4-day a week school option.

(2)        Consider eliminate 1 of the Assistant Superintendent positions.

(3)        With teaming at RMS and only offering 2 periods of choir, one grade would have to go w/o.

(4)        Eliminate Assistant Principals @ mid schools.

(5)        Increase student/teacher ratio – reduce staff reduction from 10.992 to come in line w/ required cuts (i.e. elim Asst. Principal positions + # of staff / inc. student/teacher ratio to get to required $600,000 cut).

(6)        Please reconsider having a full-time grant writer to help make up the shortfall in funding, & to find alternative funding sources.

(7)        Realign-close middle school, realign-close elementary school….we strongly believe this is not a good idea.

(8)        We appreciate the fact that we have access to the board via a community forum.  We are interested in next years budget & proposed cuts as well & wonder when this information is available.

April 13, 2006

(1)        I would like to ask that the high school curriculum keep Japanese I.  It seems important to maintain a high interest in the sister city program with Mutsu City.  Without a language and cultural base, I worry that students would not gain as much from this important interaction between the two countries.  I also have a personal investment as my son was looking forward to taking this language course, and with hosting a student or traveling to Mutsu City.  I am hoping a different source of budgeting could be found.

(2)        I would also like to endorse Mr. Harker as a principal at the high school.  He truly has the best interest of the students as his number one priority.

(3)        Heating @ high school

(4)        Bio fuel – busses

(5)        Heating.

(6)        Bus costs?  Not sure what’s involved but maybe could be looked into.

(7)        4-day school schedule – don’t know what this would look like, but savings may be available.

(8)        Not enough information provided to offer priorities regarding teaching positions.

(9)        Should not consider eliminating elementary school string program.

(10)    Switch to 4-year levy cycle.

(11)    Elimination of support for library programs throughout the district is problematic in light of the requirements for projected-based learning, classroom-based assessment, and the need for increased information literacy skills, as well as resources to support curriculum.

(12)    Special ed as a % of budget is high!  Are kids being over-identified?  How can we re-balance this portion of the budget?

(13)    At what point do we cut some admin positions, since we are administering to fewer students?  [Note: The proposed cut include the director of information technology.]

The board discussed the Community Forum results, and made additional requests for information in preparation for the special meeting on April 24.  The requests included:

  • Dr. Happe requested information on other opportunities to take Japanese language in the community. 
  • Mr. McClain requested the investigation into the possibility of rotating languages year to year. 
  • Mrs. Kelly requested reporting on all language alternatives in addition to Japanese. 
  • Dr. Happe requested details on how Roosevelt will administer history and social studies.
  • Dr. Happe questioned the timing requirements for a decision on third teams, specifically spring sports, and asked if the decision could be delayed without impact.

Superintendent Cohn stated that all requested information would be provided to them for review prior to Monday’s special meeting.

RECESS
Mr. Hinds recessed the meeting for five minutes at 9:00 p.m.

EXECUTIVE SESSION
Mr. Hinds recessed the meeting to an executive session for approximately 25 minutes at 9:05 p.m. to review the performance of a public employee, and the position to be taken in a bargaining agreement.  No action was expected.  Mr. Hinds announced an extension by 10 minutes at 9:30 p.m., and then an additional extension by 20 minutes at 9:40 p.m.

ADJOURNMENT
Mr. Hinds adjourned the meeting at 10:00 p.m. with no further action taken.

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